Faculty of CME Sessions at the AAGP Annual Meeting

It is very important to check in at the Speaker Ready Room at least 24 hours prior to your session in order so you can pre-load your PowerPoint slides. We will not be able to accommodate loading slides in individual session rooms.

The Speaker Ready Room is located on the 3rd floor of the Grand Hyatt in Travis D. It is staffed by an AV Technician and AAGP Staff.

When you visit the Speaker Ready Room – please identify yourself to the AAGP staff so we can check you in.

Speaker Ready Room Hours:
Thur. Mar. 17
3:30pm - 6:30pm

Fri. Mar. 18
7:00am - 5:00pm

Sat. Mar.19
6:30am – 5:30pm

Sun. Mar. 20
6:30am – 6:00pm

Mon. Mar. 21
7:00am - 1:00pm

Please note that each Session Room will have a screen, LCD projector, computer, podium, microphones deemed appropriate for the room, and a laser pointer. There will be an AV technician assigned to every room to assist you with any problems that may arise.

SPEAKER DISCLOSURE – It is ** VERY IMPORTANT for each speaker to verbally announce any disclosure information to the audience at the beginning of their presentation, even if the speaker has nothing to disclose. The Chair will remind you at the beginning of the session.

Chairs of CME Sessions at the AAGP Annual Meeting

In addition to the above information, it is important for you to check in at the Speaker Ready Room at least 24 hours prior to your session to pick up your Session Chair packet. This packet includes Speaker Biographies, information on Session Monitors and Evaluations, and Speaker Disclosure.

If there is any issue with your faculty not being able to attend or delayed, please notify the AAGP staff in the Speaker Ready Room as soon as possible.

Information for Poster Presenters

Poster Specifications
The dimensions of each poster board are 45” (vertical) by 90” (horizontal) – roughly 4 feet by 8 feet. The boards are made of corkboard, and AAGP will provide pushpins onsite. Please do not mat your poster on foam-core, or any other material that will not mount easily onto the board.

Content
Please note that the use of trade names of pharmacologic agents in the abstract title or the poster presentation itself is prohibited.

If your poster has received financial support, you must list this funding source in the lower right hand corner of your poster in at least 1” font size.

Registration
All poster presenters must be paid registrants of the AAGP 2011 Annual Meeting. Third parties setting up posters on behalf of the presenter will need to either register for the meeting or purchase an “Exhibit Hall Only” badge at the Registration Desk.

Travel
As a presenter at the 2011 Annual Meeting, you are responsible for all expenses related to your hotel and travel arrangements.

Poster Session Times

Early Investigator Poster Session
Saturday, March 19, 2011
Exhibit Hall (Texas Ballroom)

Set-up time: 12:00 – 3:00 p.m. (Look for your assigned poster board number upon entering the hall. >> View listing of Poster Titles and Numbers)
Poster viewing: 3:00 – 4:30 pm
Poster session with authors present: 4:30 – 6:30 pm

Posters should be removed at the end of their appointed session or they will be discarded.

All presenters are asked to stand next to their poster during the official presentation time between 4:00 to 6:00 pm, (except for the time you are participating in poster rounds as described below). This allows attendees to discuss your research with you.

Poster Rounds: The first hour of the Early Investigator Poster Session, from 4:30-5:30 p.m., will include 'poster rounds', in which senior investigators, along with interested conference attendees, will meet with the new investigators to review and discuss the posters. Poster rounds are intended to facilitate interaction between senior faculty, young researchers, and the AAGP membership in a relaxed, collegial atmosphere. Poster exhibitors will be encouraged to follow the reviewers during the rounds and then are asked to stand by their individual posters for the final hour of viewing, from 5:30-6:30 p.m.

New Research Poster Session
Sunday, March 20, 2011
Exhibit Hall (Texas Ballroom)

Set-up time: 9:00 am – 1:00 pm (Look for your assigned poster board number upon entering the hall.) >> View listing of Poster Titles and Numbers)
Poster viewing: 1:00 – 4:30 pm
Poster session with authors present: 4:30 – 6:30 pm

Posters should be removed at the end of their appointed session or they will be discarded. All presenters are asked to stand next to their poster during the official presentation time between 4:30 to 6:30 pm. This allows attendees to discuss your research with you.

Photo courtesy of San Antonio Convention & Visitor's Bureau