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Important Dates and Deadlines
In accordance with ACCME guidelines, faculty are required to disclose to the activity participants at the beginning of their presentation all relevant financial relationships. Financial relationships are those relationships in which the individual benefits by receiving a salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (e.g., stocks, stock options or other ownership interest, excluding diversified mutual funds), or other financial benefit. Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities from which remuneration is received, or expected. ACCME considers relationships of the person involved in the CME activity to include financial relationships of a spouse or partner. With respect to personal financial relationships, 'contracted research' includes research funding where the institution gets the grant and manages the funds and the person is the principal or named investigator on the grant. Your disclosure must be made by a declaration in the program handouts (via a disclosure slide) and by a live announcement at the beginning of the activity. All slide presentations must include a "Disclosure Slide" at the beginning of every presentation, even if you have nothing to disclose. Travel / Hotel As a presenter at the 2012 Annual Meeting, you are responsible for all expenses related to your hotel and travel arrangements. Special room rates have been arranged for the meeting. Should you wish to stay at AAGP's contracted hotel, the Washington Hilton Hotel, you must reserve a room no later than February 14, 2012 to receive a discounted room rate. More hotel information and the online reservation link are available on the Hotel Information page. AAGP recommends booking a reservation well before the established deadline, as the block could sell out. Meeting Registration Meeting registration is required for all presenters, but you are entitled to receive a 25% discount on your meeting registration. To receive the 25% discounted speaker rate, you must register using the discounted speaker form (all prices will reflect the 25% discount). The speaker registration link was emailed to all speakers who have completed the required documentation. To request the link, contact meetinginfo@aagponline.org . The due date for pre-registration at the discounted rate is February 27, 2012. After this date, a presenter must pay the full meeting registration fee or register on-site at an increased rate. Speaker Check-in Onsite Please check in at the speaker ready room regardless of whether or not you have an A/V presentation to load. It is very important to check in at the Speaker Ready Room at least one day prior to your session to receive last minute instructions and to pre-load your presentation. We will not be able to accommodate loading slides in individual session rooms. Location Cardoza Room
Speaker Ready Room Hours: Room Setup Each Session Room will have a screen, LCD projector, computer, podium, microphones deemed appropriate for the room, and a laser pointer. There will be an AV technician to assist you with any problems that may arise. Speaker Disclosure It is ** VERY IMPORTANT for each speaker to verbally announce any disclosure information to the audience at the beginning of their presentation, even if the speaker has nothing to disclose. The Chair will remind you at the beginning of the session. Chairs of CME Sessions at the AAGP Annual Meeting In addition to the above information, it is important for you to check in at the Speaker Ready Room at least one day prior to your session to pick up your Session Chair packet. This packet includes Speaker Biographies, information on Session Monitors and Evaluations, and Speaker Disclosure. If there is any issue with your faculty being delayed or unable to attend, please notify the AAGP staff in the Speaker Ready Room as soon as possible.
Case PresentersImportant Dates and Deadlines
Handouts
In accordance with ACCME guidelines, faculty are required to disclose to the activity participants at the beginning of their presentation all relevant financial relationships. Financial relationships are those relationships in which the individual benefits by receiving a salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (e.g., stocks, stock options or other ownership interest, excluding diversified mutual funds), or other financial benefit. Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities from which remuneration is received, or expected. ACCME considers relationships of the person involved in the CME activity to include financial relationships of a spouse or partner. With respect to personal financial relationships, 'contracted research' includes research funding where the institution gets the grant and manages the funds and the person is the principal or named investigator on the grant. Your disclosure must be made by a declaration in the program handouts (via a disclosure slide) and by a live announcement at the beginning of the activity. All slide presentations must include a "Disclosure Slide" at the beginning of every presentation, even if you have nothing to disclose. Travel / Hotel As a presenter at the 2012 Annual Meeting, you are responsible for all expenses related to your hotel and travel arrangements. Special room rates have been arranged for the meeting. Should you wish to stay at AAGP's contracted hotel, the Washington Hilton Hotel, you must reserve a room no later than February 14, 2012 to receive a discounted room rate. More hotel information and the online reservation link are available on AAGP's Hotel Information page. AAGP recommends booking a reservation well before the established deadline, as the block could sell out. Meeting Registration Meeting registration is required for all presenters, but you are entitled to receive a 25% discount on your meeting registration. To receive the 25% discounted speaker rate, you must register using the discounted speaker form (all prices will reflect the 25% discount). The speaker registration link was emailed to all speakers who have completed the required documentation. To request the link, contact meetinginfo@aagponline.org . The due date for pre-registration at the discounted rate is February 27, 2012. After this date, a presenter must pay the full meeting registration fee or register on-site at an increased rate. Speaker Check-in Onsite It is very important to check in at the Speaker Ready Room at least one day prior to your session. Location Cardoza Room
Speaker Ready Room Hours: Room Setup The case presentations will be held in a roundtable format, with up to 10 participants at each table. No audio/visual equipment is available. If you wish to bring paper copies of your handout for distribution at your table, you may do so. Speaker Disclosure It is ** VERY IMPORTANT for each speaker to verbally announce any disclosure information to the audience at the beginning of their presentation, even if the speaker has nothing to disclose. The Chair will remind you at the beginning of the session.
Important Dates and Deadlines
February 14, 2012---->Hotel Reservation Deadline
Day of Presentation-->Set up poster during designated poster set-up time
Poster Session Times
Early Investigator Poster Session
Set-up time: 2:00 4:00 p.m. (Look for your assigned poster board number upon entering the hall.) Posters should be removed at the end of their appointed session or they will be discarded. All presenters are asked to stand next to their poster during the official presentation time between 4:30 to 6:30 pm, (except for the time you are participating in poster rounds as described below). This allows attendees to discuss your research with you. Poster Rounds: The first hour of the Early Investigator Poster Session, from 4:30-5:30 p.m., will include 'poster rounds', in which senior investigators, along with interested conference attendees, will meet with the new investigators to review and discuss the posters. Poster rounds are intended to facilitate interaction between senior faculty, young researchers, and the AAGP membership in a relaxed, collegial atmosphere. Poster exhibitors will be encouraged to follow the reviewers during the rounds and then are asked to stand by their individual posters for the final hour of viewing, from 5:30-6:30 p.m.
New Research Poster Session
Posters should be removed at the end of their appointed session or they will be discarded.
All presenters are asked to stand next to their poster during the official presentation time between 4:30 to 6:30 pm. This allows attendees to discuss your research with you.
Registration
Travel
Poster Specifications
Content
If your poster has received financial support, you must list this funding source in the lower right hand corner of your poster in at least 1 font size.
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