• Exhibiting at the AAGP Annual Meeting
  >> Exhibitor Prospectus (PDF)
• Sponsored Educational Events
• Annual Meeting Advertising Opportunities

For Application and Contract for Exhibit Space at the 2009 AAGP Annual Meeting, please see Exhibitor Prospectus PDF in this section of the aagpmeeting.org website.

EXHIBIT DATES AND TIMES
(Dates and times are subject to change.)

Exhibitor Set-Up
Wednesday, March 4, 2009 -- 1:00pm – 6:00pm
Thursday, March 5, 2009 -- 8:00am – 2:00pm

Exhibit Hours
Thursday, March 5, 2009 -- 4:00pm – 6:00pm, Grand Opening
Friday, March 6, 2009 -- 9:00am – 3:30pm
Morning Refreshment Break -- 9:30am – 10:30am
Afternoon Refreshment Break -- 2:15pm – 3:15pm
Saturday, March 7, 2009 -- 7:30am – 6:00pm
Breakfast with the Exhibitors -- 7:30am – 8:30am

Dismantle
Saturday, March 7, 2009 -- 12:00pm – 8:00pm

EXHIBIT SPACE ISLAND SPACE
Island booths are four or more 10' x 10' booths in a square or rectangle. Island booths are open on all four sides. However, please design your island to be “see-through.” Please contact Wendy Stevens for further details and approval of design. Maximum height is 18 feet. No furniture or drape is provided with an island space.

BOOTHS (CORNER, PERIMETER, AND NON-PERIMETER)
A booth is 10' x 10', and limited to 8' in height. Corner booths are standard booths with traffic on two sides. Corner booths may drop the side rail separating their booth from the side aisle. Booths are not equipped with any furniture. Each booth will have an 8' drape behind it and 3' draped side rails. The company ID sign is included in booth price, but you may order additional signs from Hargrove, Inc. at your own cost. All furniture and services are at your own cost.

TABLETOPS
The package provides one 6' table (skirted in show color), one chair, and a company ID sign affixed to the front of your table. The display MUST fit on the top of the table and is limited to 4' in height from the table's surface. If your exhibit requires electrical power, you must order it from the appropriate vendor at your own cost.

EXHIBITOR REGISTRATION
Exhibitors are encouraged to register in advance; a registration form will be included in the exhibitor service kit. Badges can be picked up onsite.

Exhibiting companies will receive two (2) Exhibitor Personnel badges for a tabletop exhibit or for each 10' x 10' space. These badges allow entry into the hall only. Additional exhibitor badges may be purchased for $40 each. To register for an exhibitor badge, an individual must be an employee of the exhibiting company. All other personnel must be paid registrants of the Annual Meeting. There will be a $20 charge for replacement badges onsite.

Conference Registration
Exhibiting companies do not receive any conference registrations with their tabletop or booth(s) as part of their exhibiting fee, (unless a Platinum or Gold Sponsorship Package has been purchased). Those who want to attend the conference must register and pay the registration fee. Registration forms will be available on this web site and in the Advance Program (available September 2008).

Press Registration
AAGP welcomes press coverage of its Annual Meeting, and invites journalists to apply for complimentary registration. Complimentary press registration is limited to working journalists of The general and mental health/medical/aging press. Press registration will not be extended to management, publishing, marketing, advertising, public relations, or administrative staff, or to organizations that primarily produce continuing medical education (CME) audio/audiovisual, electronic, or print resources. Press credentials are required. Please contact Kate McDuffie at Kmcduffie@aagponline.org for further information.

Assignment of Space
Space will be assigned beginning October 30, 2008. Applications for priority assignment space must be received by October 15, 2008. Space assignments will be determined according to preferences listed on the application and the date of submission. If all preferences noted on an application have been assigned, AAGP Exhibit Management will determine the assignment. Applications received after October 15, 2008 will be assigned space on a first come, first-served basis.

CANCELLATION
Cancellation or reductions in space and refund is subject to the following conditions: Exhibitors shall give written notice of cancellation to Wendy Stevens. If written notice is received more than 60 days prior to show opening, total money less a 50% cancellation fee will be refunded to Exhibitor; no refunds will be allowed for any cancellation less than 90 days prior to the opening of the Show and SHOW MANAGEMENT reserves the right to re-sell space.

BOOTH PRICING and SELECTION
All booths are 10' x 10' unless otherwise noted.

Standard inline booth(s) around perimeter of exhibit hall; bounded by side aisle only
$1,900 (Before 9/28)
$2,000 (On or After 9/29)

Corner or non-perimeter booth(s)
$2,200 (Before 9/28)
$2,300 (On or After 9/29)

Island(s): 20' x 20'
$8,400 (Before 9/28)
$8,800 (On or After 9/29)

Island(s): 20' x 30'
$12,075 (Before 9/28)
$2,600 (On or After 9/29)

Island(s): 30' x 30'
$17,100 (Before 9/28)
$18,000 (On or After 9/29)

Table top (6' wide)
$875 (Before 9/28)
$900 (On or After 9/29)

Non-profit organization/Federal/ State/Local government (table top)
$525 (Before 9/28)
$550 (On or After 9/29)

Non-profit organization/Federal/State/Local government (Standard inline)
$1,250 (Before 9/28)
$1,300 (On or After 9/29)

CONTACT INFORMATION

Exhibit Sales Management
TALLEY MANAGEMENT GROUP, INC.
Wendy Stevens
Trade Show Manager
19 Mantua Road
Mt. Royal, NJ 08061
TEL: (856) 423-7222, ext. 262
EMAIL:wstevens@talley.com

Terri Sullivan
Sales Associate
19 Mantua Road
Mt. Royal, NJ 08061
TEL: (856) 423-7222, ext. 114
EMAIL:tsullivan@talley.com

Decorator
Hargrove
One Hargrove Drive
Lanham, MD 20706
301-306-4621

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Sponsored Education Events and Receptions

Questions and inquiries relating to education related sponsorship should be directed to Chris deVries, CEO, at 301-654-7850, ext. 103 or via email at cdevries@aagponline.org.

For non-education related sponsorship, questions should be directed to Terri Sullivan, Sales and Sponsorship Manager at 571-527-3100, ext. 114 or via email at tsullivan@talley.com.

OPPORTUNITIES

Presidential Plenary Dinner $75,000 (exclusive) or $40,000 (co-sponsored)
Thursday, March 5, 2009 at 6:00 PM–9:00 PM

The Presidential Plenary dinner is the opening session of the AAGP Annual Meeting and features keynote speeches by nationally recognized speakers. The sponsoring organization is entitled to a front row table (10 seats) as well as special recognition at the actual dinner.

• Exclusive attendance at plenary dinner and table of ten for guests
• Acknowledgment as a sponsor on Conference Web site,
• promotional literature and Conference materials
• Listing in Final Program

PRE-CONFERENCE EVENTS

Clinical Practice Workshop $25,000
This one day workshop is held on the first day of the meeting and is a “nuts and bolts” educational program for physician clinicians.

Research Workshop - $25,000
This half day workshop is a Neuroscience Teaching Day targeted to physician researchers.

Nursing Workshop - $15,000
This half day program is targeted to advanced practice nurses specializing in the treatment of patients with late life mental illness.

Training Director's Meeting - $8,500
This half day program is an opportunity for all geriatric psychiatry training directors to meet and discuss issues of mutual interest including recruitment of residents into geriatric psychiatry.

SPONSORED EXHIBIT HALL EVENTS

Grand Opening Reception*:
A Welcome Celebration $20,000 inpart with AAGP or $12,500 (co-sponsored)

Thursday, March 5, 2009 at 4:00 PM–6:00 PM

The Grand Opening of the Exhibit Hall is the “kick off” event for the AAGP Annual Meeting and over 600 attendees visit the Hall during this time. The evening reception in the Exhibit Hall has an exclusive time slot—and your support would be visible through signage. Become a first impression as the newly arrived attendees visit the Hall for the first time. Additional incentives to visit your booth during this reception can be added.

Exhibit Hall Continental Breakfast $9,500

Friday, March 6, 2009 at 7:30 AM–8:30 AM

This breakfast, included in the registration fee for all attendees, will provide an opportunity to visit and peruse the Exhibit Hall. Sponsorship of this breakfast will allow brand and organization names to be posted at the entrance to the hall as well as to increase the visibility of your products.

Sponsor $8,500 per day (2 breaks)

Friday, March 6, 2009 at 9:30 – 10:30 AM and 2:15 – 3:15 PM

Exhibit Hall Beverage Breaks
Saturday, March 7, 2009 at 9:30 – 10:30 AM and 2:15 – 3:15 PM

*Date and time subject to change - Details to follow.

OTHER OPPORTUNITIES

Cyber Café $30,000
An extremely popular opportunity, this area is used by attendees to network, check their email, and surf the web. You may provide a homepage for each monitor and product mouse pads may also be provided.

Lead Retrieval Cards $20,000
All meeting attendees will receive a lead retrieval card to use in requesting product information from exhibitors in the Exhibit Hall. Your company's name as well as booth location will be printed on the card.

Poster Reception - $18,000 (2 available events)
This reception celebrates the new research in geriatric psychiatry where over 80 posters are presented at the AAGP Annual Meeting. Always a popular event, this event is very well attended.

COLLATERAL MATERIALS

Daily Conference Update - $20,000 Exclusive
Available to each attendee on a daily basis, this piece contains all of the days events, hours, and informative articles. Your full page color ad will be placed on the back cover with the PI on the inside back cover.

Canvas Conference Bags with AAGP and Supporter's Logos $15,000 or $9,500 (co-sponsored)
The official bag for the meeting is distributed to every attendee and many of them use it for years to come. Gain visibility by imprinting your name and logo on one side of the bag. AAGP will be responsible for production.

Conference Bag Inserts $500 per insert
Insert a one page promotional piece into the conference bag. Sponsor is responsible for production of 1500 pieces. AAGP must approve piece.

Memory Sticks - $20,000
Include your company memory stick in conference bag! What better way for attendees to remember your company? Sponsor will be responsible for necessary production costs.

Conference Lanyards $6,000
Each attendee receives a lanyard for their badge. Place your logo along with the conference name on the lanyard for maximum visibility. Place your logo along with the conference name on the lanyard for maximum visibility. AAGP will be responsible for production.

Co-branded Conference Handouts
AAGP will work with sponsors to identify items of interest, which may include water bottles, mugs, disposable cameras, calculators, or stress relievers.

SPONSORSHIP LEVELS

Combine your booth cost, sponsorship items, advertising and/or events to increase your conference visibility.

• Platinum - $100,001 and up
• Gold - $50,001 - $100,000
• Silver - $25,001 – $50,000
• Bronze -$2,500 - $25,000

SPONSOR LISTINGS

On most Conference materials, sponsors will be listed by alphabetical listings.

ADVERTISING REQUIREMENTS & DEADLINES

A great way to add to your visibility, ask about advertising opportunities in the AAGP Advance Program (deadline August 15, 2008), and the AAGP On-Site Final Program (January 2009 deadlines).

REGISTRATION

All representatives of sponsoring companies attending the Conference must be registered prior to arrival.

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Advertising Opportunities

AAGP Advance Program

The advance program is mailed to over 20,000 prospective attendees to the Annual Meeting. The program includes all educational session and registration information. Mailed in September 2008.

Black & White Rates
Full Page: $3,750
1/2 Page: $1,000

Four-color Process Rates
Full Page: $4,250
1/2 Page: $2,000

Black plus one PMS Rate
Full Page: $2,250
1/2 Page: $1,500

Preferred Positions (Covers only)
Cover 2 or 4: color rates + 50%
Cover 3: +25%

AAGP On-Site Final Program

This on-site and take-home reference guide covers all of the AAGP Annual Meeting offerings, faculty, and more. The program will be stuffed into all 1,200 attendee registration bags.

Black & White Rates
Full Page: $3,750
1/2 Page: $1,000

Four-color Process Rates
Full Page: $4,250
1/2 Page: $2,000

Black plus one PMS Rate
Full Page: $2,250
1/2 Page: $1,500

Preferred Positions (Covers only)
Cover 2 or 4: color rates + 50%
Cover 3: +25%

To reserve ad space, contact
Wendy Stevens
TALLEY MANAGEMENT GROUP, INC.
19 Mantua Road, Mt. Royal, NJ 08061-1006
Ph. (856) 423-7222 X262 • Fax (856) 423-3420 • wstevens@talley.com

For Advertising Contract, view the Exhibitor Prospectus (PDF)

Ad Sizes
Full Page (no bleed) 7 1/2” w x 10” d
Full Page (with bleed) 8 1/2” w x 11” d trim size plus 1/4” bleed on all sides
Half Page 7 1/2” w x 4 3/4” d

Ad Reproduction Requirements

Electronic Files: preferences are MAC, Quark, or Adobe Illustrator for layout programs. Send all supporting program files used to create your ad (e.g., Illustrator, Photoshop, all printer and screen fonts). Do not use Microsoft Word, Power Point, Publisher or Excel for your ads. Ads cannot be accepted by e-mail.

Film: offsetnegatives (no positives), right reading, emulsion down with a blueline or matchprint. All color ads should be accompanied by a high-resolution color proof. Black and white ads should be accompanied by hard copy and sent to: Christine deVries, AAGP, 7910 Woodmont Avenue, Suite 1050, Bethesda, MD 20814-3004.

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