Abstract Submission Information
The 2009 Call for Presentations is now open. To submit abstracts and other information for consideration by the AAGP Annual Meeting Committee, please follow this link:
>> Call for Presentations Brochure (PDF)
This link should be used to submit session proposals; sponsored programs; regular posters; and early investigator posters.
The deadlines to submit these proposals are as follows:
- Regular Symposia -- June 2, 2008
- Sponsored Symposia -- June 2, 2008 (or until all slots are filled)
- Regular Posters -- October 1, 2008
- Early Investigator Posters -- October 15, 2008
Each proposal will be reviewed by the AAGP Annual Meeting Committee or the AAGP Research Committee.
For regular symposia, notification of the AAGP Annual Meeting Committee's decision will be made in July 2008.
Abstracts and Posters accepted for presentation at the AAGP 2009 Annual Meeting will be published in the American Journal of Geriatric Psychiatry exactly as they are submitted.
Submission of any abstract does not constitute registration for the AAGP Annual Meeting. Authors of accepted abstracts are expected to register for the meeting pay the meeting registration fee.
Presentation Formats
SYMPOSIA
Each symposium may have no more than 4 presenters, including the chair and discussants. Each session will be 90 minutes, with at least 20 minutes committed to audience participation. Please note that given the time period, fewer speakers will lead to a more in-depth presentation. Over the past several years, sessions have included case presentation discussions, interactive audience response, debates, and traditional lectures. AAGP encourages innovative educational programming that promotes clinical application of best practices and treatment for the elderly.
Abstract submission should be completed by 1 person—either the chair or a designated individual. Please make sure to submit all of the information requested for each of the presenters.
In order to submit, that individual will need to have:
- Needs assessment (500 characters including spaces)
- Overall session title
- Overall session abstract
- Overall session description (limit of 500 characters including spaces to be used in advance promotional material)
- Overall session learning objectives
- 2 CME Questions Per Speaker
- Order of Presentations
- Contact information for Chair and EACH presenter
- Name and degree(s)
- Title (e.g. Department Chair, Associate Professor, etc.)
- Department (if applicable)
- Institution/organization (if applicable)
- Address
- City/State/Zip
- Phone
- Fax
- Biographical sketch (2–3 paragraphs including: name, present position and title, education background, residency and fellowship training, previous professional positions, and research focus or clinical practice)
- Disclosure of conflict of interest for each presenter
INDUSTRY SUPPORTED SYMPOSIA
Industry-supported symposia include a meal function and are supported through educational grants. Sessions will include 30 minutes for meal service before the program starts and 90 minutes for program presentations with at least 20 minutes dedicated to a question and answer period. Each symposium may have no more than 4 presenters, including the chair and discussants.
Please note that industry-supported symposia must be submitted with a letter or other communications demonstrating support intent for the symposium.
The educational grant provided to AAGP includes:
- AAGP CME accreditation
- Speaker travel (travel and room/board)
- Speaker honoraria
- Meal function
- Room rental
- Basic audiovisual
- Ad placements in both the Annual Meeting Advance and Final
- Programs
- Three complimentary meeting registrations for supporting company
- Meeting logistics
In order to submit, that individual will need to have all of the information listed for symposia, as well as: Supporting company name and contact information:
- Company contact person
- Address
- Telephone
- Fax
- Grant application process and timeline
- Medical communications company name and contact information:
- Company contact person
- Address
- Telephone
- Fax
- Breakfast or Lunch preference
NEW RESEARCH POSTERS
Posters are self-explanatory visual presentations of research work. The presenter is required to be present during specified poster session hours for informal discussions about their research with meeting attendees. Posters will be attached to a bulletin board that measures 45" (vertical) by 90" (horizontal).
AAGP will not edit poster abstracts, so please ensure that the written submission is in final form.
In order to submit, you will need to have: Contact information for presenter:
- Name and degree(s)
- Title (e.g. Department Chair, Associate Professor, etc.)
- Department (if applicable)
- Institution/Organization/Practice
- Address
- City/State/Zip
- Phone
- Fax
- Funding: If your poster has received financial support, you must list the funding source on your online submission and/or your poster.
- Abstract (as well as names, degrees, and institutions of all co-authors). AAGP will not edit abstracts, so please submit it in final form.
- Disclosure of conflict of interest for presenting author
- If there is a medical communications company coordinating your poster submission, please include that information in the appropriate section.
Abstracts will be published in AAGP's journal, the American Journal of Geriatric Psychiatry, and distributed to attendees onsite. Abstracts cannot be pulled from publication after December 13, 2008.
EARLY INVESTIGATOR POSTERS
This special section is designed to highlight the research of residents, medical students, research or clinical fellows, or junior faculty (less than 2 years). If you wish to be considered in this special category, please mark the early investigator box when submitting your abstract online. Please note that early investigator posters will be in a separate poster session time period from the other New Research posters.
RESPONSIBILITIES OF PROGRAM FACULTY
Session Chair
- Collect from faculty all session information necessary to submit presentation online, as well as execute the online submission process.
- Serve as the contact person for the program committee, should questions arise regarding the session.
- Work with the speakers to refine individual presentations to ensure that all presentations are well-rounded and free from commercial bias.
- Work with the symposium chair regarding abstract and session preparation.
- Send all information necessary to submit presentation online to the session chair (as outlined in the symposia guidelines).
AAGP strongly encourages all speakers to provide handouts. AAGP will provide regular session handouts via the AAGP meeting website prior to the meeting and on a CD-ROM given onsite to each registrant. This ensures that ALL participants will receive your materials, even those who are unable to attend your session. All materials must be submitted to AAGP by January 6, 2009. Absence of a handout makes the speaker and AAGP appear unprepared, so please send us your materials by the deadline. If you submit copyrighted material, inclusion in the syllabus will be contingent upon receipt of proof of permission to duplicate from the publisher. The speaker is responsible for obtaining this permission. After January 6, 2009, speakers will be responsible for copying and transporting their handouts at their expense. Copies will not be made onsite.
DISCLOSURE OF CONFLICT OF INTEREST
The American Association for Geriatric Psychiatry requires disclosure by presenters at CME activities of any significant financial interest or other affiliation with commercial organization(s) that may have a direct or indirect impact on the subject matter of the scientific program. AAGP's policy on disclosure applies to financial interests of a presenter's spouse/partner as well. A “financial interest” may include, but is not limited to, being a shareholder in the organization; being on retainer with the organization; or having research or honoraria paid by the organization. An “affiliation” may include holding a position on an advisory committee or some other role or benefit to a supporting organization. The existence of such relationships does not necessarily constitute a conflict of interest, but the prospective audience must be informed of the presenter's affiliation with every commercial supporter by an acknowledgment in the handouts CD ROM, as well as oral or visual disclosure to participants at the session (disclosure by slide or overhead is required if audiovisual equipment is used for the presentation). This policy is intended to openly identify any potential conflict(s) so that members of the audience in an educational activity are able to form their own judgments about the presentation. AAGP also requires oral disclosure of discussion of unapproved uses of a commercial product or investigational use of a product not yet approved for this purpose.
ELIGIBILITY
You do not need to be a member of AAGP to submit an abstract. Abstracts will not be considered for presentation if they are expected to be published in a scientific journal before February 16, 2009.
LIMIT ON PRESENTATIONS
A speaker's name may be submitted for multiple symposia. However, if all of the proposed symposia are accepted, any speaker at the AGGP Annual Meeting is limited to only participating in three educational programs (industry supported and non-industry supported). If a speaker is listed as faculty on more than three programs, the speaker will be asked to find an appropriate substitute for one of the programs. This policy does not apply to scientific poster presentations. If a speaker is on more than one industry supported symposium, they may receive a travel stipend and an honorarium for only one sponsored session. Furthermore, a speaker may only chair one symposium at the AAGP Annual Meeting.
Abstract Submission Instructions
INSTRUCTIONS
All abstracts must be submitted online, beginning on April 15, 2008.
Word Limit. All abstracts have a 3,000 character limit, excluding title and author information but including spaces.
Submission Deadline. You may save and edit your submission at any time prior to submitting it to AAGP. The deadline for all symposia abstracts is June 2, 2008, 11:59 PM EDT. The deadline for poster abstracts is October 1, 2008, 11:59 PM EDT, except for early investigator posters for which the deadline is October 15, 2008, 11:59 PM EDT.
Review. All session abstracts are reviewed by the AAGP Program Committee and ranked on the basis of scientific merit and educational need of AAGP attendees. All accepted session abstracts will be published and distributed to all meeting attendees on the Annual Meeting CD-ROM. The Annual Meeting Program Committee's decisions are final. Review is based on the following criteria:
- Relevance to identified attendee needs
- Inclusion of new data
- Timeliness of topic
- Diversity among presenters
- Presentation balance between research and practice applications
- Applicability to practice of geriatric psychiatry
- Relationship to the annual meeting theme
